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HeadshotWelcome Guide

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Hey, I'm Katie Clarkson, your photographer! I aim to keep things relaxed and professional. Whether you're a seasoned pro or new to this, I've got you covered.

In this guide, I'll walk you through what to wear, how to style your hair, do your makeup, and all the little details for a stress-free headshot session. I'm all about capturing your unique personality and making you look your best.

Your headshot experience with me is all about having fun and feeling at ease. So, let's dive in and get you ready to shine in front of the camera.

If you have any questions or need assistance, don't hesitate to reach out anytime. I'm here to make the magic happen together!

- Katie


Before our awesome session together, there are a few things we need to take care of. First up, you'll receive a session agreement and an invoice. I do require a 50% non-refundable retainer that you'll need to settle as soon as possible to secure your date and time. The remaining 50% and is due no later than 24 hours before our session. And don't worry, I've got a session agreement in place too. It just ensures that we're all on the same page about how things work, including timelines, copyright, rescheduling, and even a model release in case I'd love to share some of your fantastic images online. But hey, if you'd prefer to keep things private, no problem at all. Just let me know, and I'll respect your wishes.

Now, let's talk about the day of our session. We'll meet up at our pre-arranged location. If you happen to be running a bit late or stuck in traffic, just shoot me a text and keep me in the loop. Once we're there, I'll ensure the session is super fun and relaxing for everyone! Just come ready to explore, connect, and engage with the camera. My goal is to capture those natural, authentic moments that truly represent your unique personality.

After our session, I'll head home and spend some quality time choosing the best of the best from your session, and soft editing them. Once they're ready, you'll receive an online viewing gallery with proof edits. These are the base edits that I'll be working off of for your final image(s), it usually takes around 1 weeks to complete. From there, you get to pick your favourite images included in your session. And hey, if you're interested, additional images are available too. When you've made your selections, I'll finalize the edits and send them your way. Once you've got your digital files, you're free to print, share on social media, post them on your website, send them to your agent, or do whatever you need to do with them. The possibilities are endless! 

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Welcome to the world of headshots, where we celebrate what makes you uniquely you and capture the essence of your personality.

Get ready for a vibrant and enjoyable session that focuses on those classic, polished headshots. We'll ensure you look your absolute best in front of the camera, emphasizing your professional image.

I've put together a comprehensive guide that covers everything you need to know before, during, and after our session. Remember, if you have any questions, concerns, or even some creative ideas, feel free to reach out.


So, let's create some headshots that truly represent you, and make this session a breeze. I can't wait to capture your unique essence in every shot.

The Process
What To Wear
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Let's talk fashion for your portrait session, because what you wear plays a BIG role in the final images. Now, I know it might seem like a lot of information, but trust me, it's worth reading through to get a great understanding of what will make you look fabulous.

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Patterns and Prints: When incorporating patterns, aim for a balanced approach. Select one or two family members to wear patterns while keeping the rest in solid colors. This helps create a cohesive look without overwhelming the overall composition. Patterns can add personality and visual intrigue to your photos.

Mix Textures and Layers: Add depth and visual interest to your outfits by incorporating different textures and layers. Consider wearing items like cardigans, scarves, or jackets. These pieces can effortlessly elevate your ensemble and give your photos a stylish touch.


Coordinating Colours: If you're using patterns, start by selecting colours within that palette that compliment each other. Think in terms of tones such as earth tones, pastels, or complementary colours. Coordinating colours create a visually appealing and harmonious look. Avoid the "matchy matchy" approach and let each family member showcase their individual style within the chosen color scheme.

Dress for the Location: Take into account the location of your photoshoot when selecting your outfits. Consider the backdrop and the overall ambiance. If you're shooting in a natural setting, choose colors that complement the surroundings. If you're in an urban environment, you might opt for more vibrant or contrasting colors to stand out.


Avoid Logos and Busy Graphics: To keep the focus on you and your family, avoid clothing with large logos or busy graphics. These can be distracting and take away from the connection and emotion captured in the photos. Opt for simple, timeless pieces that won't overpower the overall aesthetic.


Pay Attention to Grooming: Don't forget to consider grooming details like hairstyles, clean nails, and well-fitted clothing. These little touches can make a big difference in the final outcome of your photos.

Be Comfortable and Authentic: Above all, choose outfits that make you feel comfortable and confident. Dress in clothes that reflect your family's personal style and individuality. When you feel at ease, it shines through in the photos, resulting in more natural and relaxed images.

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DO pick a pattern item and match your family to it

DO add layers and vests and cardigans

DO go barefoot if season allows

DO use a color palette of 3 or more soft/neutral colors to work with

DO go classic and pick clothes that will last through the ages

DO come comfortable

DO wear flowy shirts, skirts, and dresses

DO wear shoes that are timeless and plain


DON’T wear bulky watches and jewelry


DON’T wear bright, bold, or neon colors


DON’T match everyone perfectly or wear jeans and white t-shirts; you want variety


DON’T pick busy patterns or stripes because they lookfunny from a camera’s perspective


DON’T wear clothing with media, logos, or words.


DON’T wear tinted glasses 

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When it comes to hair, feel free to go with your usual style.


If you've been eyeing that fresh haircut and it makes you feel excited, go ahead and treat yourself to a snip! Just make sure to schedule it about a week or so before the session to allow your hair to settle into its new look. 


Now, if you prefer to keep your hair as is, that's totally cool too! The most important thing is for you to feel comfortable and confident in your appearance. I want everyone to look and feel their best while keeping it laid-back and easygoing. So, whether you're rocking your signature style or trying something fresh, let your true selves shine through in the photos. 

If you're someone who loves to rock a full face of makeup every day, go ahead and bring your A-game! Feel free to showcase your signature style and bring on the glam. We want you to feel like your most confident self, and if that means going all out with a bold and fabulous look, go for it!

On the other hand, if you prefer a more natural look and don't typically wear a lot of makeup, that's totally cool too! Embrace your clean and fresh face, and let your natural beauty take center stage. Just a touch of powder to reduce shine right before the session can give you that polished touch without feeling overdone.

The key here is to be true to yourself and wear what makes you feel comfortable and confident. Whether it's a full face of makeup or a simple touch-up, we want you to feel amazing during your session. So, go ahead and rock your preferred style, because you're beautiful inside and out, no matter what!


Remember, the goal is to create beautiful, timeless images that reflect your family's unique bond. Use this guide as a starting point, but feel free to infuse your own personal style and creativity. The most important thing is to be yourselves and have fun during the photoshoot!

If you have any further questions or need additional assistance, don't hesitate to reach out. I'm here to help you make your family photoshoot a memorable and enjoyable experience.

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When it comes to picking the perfect spot for your photos, we'll make sure it's a reflection of your unique style and personality. Whether you're all about cozy coffee shop vibes, nature-filled parks, or the sandy shores of the beach, just let me know! I have a list of go-to locations that I absolutely adore, but I'm also open to discovering new hidden gems with you.

You see, my favorite spots are all about finding that magical combination of beautiful light and wide-open spaces to roam. It's all about capturing that perfect blend of natural ambiance and freedom to create amazing memories. Whether you're a city dweller, a countryside lover, or someone who adores a mix of both, we'll find the ideal location that suits your personal style.

Oh, and let me tell you a little secret: I'm constantly on the lookout for new gems. With each season, fresh and enchanting locations emerge, offering us a whole new backdrop to play with. So, get ready to explore and embrace the ever-changing beauty of our surroundings.

Together, we'll discover the perfect spot that captures the essence of your family and makes your photoshoot a truly unforgettable experience.


Thank you for considering me as your family photographer! I truly appreciate the opportunity to capture your special moments.

I hope this guide has provided you with valuable information and insights into what to expect during our session. If you have any further questions or concerns, please feel free to reach out to me. I'm here to assist you in any way I can.

I can't wait to hear from you and potentially work together to create beautiful and lasting memories for your family. Thank you again for considering me, and I hope to have the chance to capture your unique story soon!

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Comox Valley, British Columbia


250 650 6624

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